Know the Best Practices To Improve Team Productivity
Managing teams is one of the most challenging tasks that directors and managers must handle. But this cannot be avoided because, nowadays, teamwork is essential to the smooth running of a business and to Improve Team Productivity.
When the work depends on us, we have total control of the situation: schedules, activities, deadlines, and responsibilities. Everything is organized individually. However, with the integration of more people, the equation becomes a little more complicated. We have to deal with different opinions, ways of being, and ways of understanding a project. The challenge is understanding and respecting everyone’s position within the team not to affect the work climate!
A manager who delegates tasks, leads meetings and then supervises his collaborators’ activities does not develop teamwork. It follows the same classic, outdated, counterproductive vertical model.
On the contrary, a group of people with different skills and committed to achieving a common goal is the true definition of a team. They share responsibilities and projects. Because of their particular area of expertise, each group member is a key element in the group’s functioning.
Decision-making and discussing how best to achieve the goal should involve all team members. However, teamwork does not mean disorganization. Defining a leader or team manager who will organize the project’s tasks and progress will be necessary to work hard and Improve Team Productivity.
A team’s productivity is the result of good management, a good work team and good tools to achieve the results that we set ourselves. Let’s analyze four best practices that can help you optimize team management and everyone’s productivity.
1- Build the Right Team | Improve Team Productivity
The composition of the team is crucial for the success of a project. The leader in charge of building the team must make sure to mix dominant personalities capable of taking things in hand quickly and personalities whose strength lies more in listening and thoughtful action.
Experts in effective project management say complementary profiles help build more creative teams if they manage to set up mechanisms for exchanging ideas that enrich the overall results.
Before forming the project team, you will need to spend time defining each person’s roles, skills, and competencies on your project. They should clearly define roles and responsibilities that contribute to efficiency. Because it avoids the duplication of tasks or some of them are not carried out because they do not have a specific person in charge. This practice will certainly help to improve team productivity.
In addition, differences in performance often lead to conflict within the team. Some want to do as little as possible. In this scenario, it is important to find the cause of the supposed lack of motivation: Does he not want to do his job or is he overwhelmed by events? Is there too much to do or is he afraid of being unable to do what is expected? In any case, an honest conversation should be sought.
2- Choose A Natural Leader
For good team management, and improve team productivity, the right person must take the lead. Optimism, inspiration, understanding and ability to communicate are the values that must accompany a team leader.
A fundamental skill that a leader must possess for properly managing work teams is knowing how to explain decisions. Activities should always be done because the boss wants them to! A policy of strict obedience can negatively influence employees’ self-esteem, creativity and work climate.
A good leader is empathetic. He is able to look at different situations through the eyes of all team members and, in this way, understand their reality to improve team productivity.
A manager must show trust in his team. It is essential to be able to delegate tasks. When the leader does not trust the work of his employees, he interferes in activities that do not concern him and destroy the teamwork climate.
3- Set Clear Goals | Improve Team Productivity
Set goals and objectives for each team member. When an employee sets a goal, he is motivated and focused on achieving it. Obviously, these must be attainable goals that are measurable using clear, predetermined methods. Set challenging goals! Because it is well known, it is human to want to take up challenges. Feel free to create a project calendar so that all members have a clear vision of deadlines.
Pay particular attention to improve team productivity. and quality of work. Make sure to distinguish productivity from working hours. Focus on how much work each person can do in a workday, ensuring they have the tools that make it easy for them and allow them to show off their full talents.
Promoting group recognition in real-time is essential. Nothing motivates an employee more than observing in real time how they are achieving their goals. You can plan weekly or monthly meetings where each group member can present their work results. Recognizing progress and motivating on a daily basis is a benefit for both your business and your employees.
4- Learn to Communicate Well | Improve Team Productivity
Successful teamwork is usually based on successful communication within the team! In a team, everyone must be able to express themselves. Letting the other speak is an absolute necessity in a team. Everyone must have the liberty to express their opinion on a given issue fully. When your team is remote, a chat tool like Slack can be very useful to avoid too many emails. When your team is particularly large, it can be useful to use webinar software to give presentations to all team members or telework meetings.
Equally important to the common goal is the involvement of all team members in team communication and to improve team productivity. Talking to each other is as essential as listening to each other. Each team member should have enough to say, and arguments should be weighed before they are dismissed.
Communicate Openly and Provide All Relevant Information to Improve Team Productivity
Communicating sometimes also means criticizing. Being criticized is not pleasant, but sometimes necessary. To progress, you must regularly test your actions and those of the team and its members. The important thing is to argue constructively and focus on the topic at hand. Personal criticism and judgment have no place in team communication. Conflicts within the group must be dealt with openly and a standard solution must be found.
It is also important to congratulate yourself and celebrate the achievement of objectives. It is not only about commemorating joint successes. A culture of recognition must also be cultivated at the individual level – not only by superiors but also by colleagues.
A positive side effect of how communication works within a team is that it reduces stress in the workplace and makes many processes significantly more efficient, ultimately saving a lot of time and greatly improving team productivity!
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